In light of the current COVID-19 outbreak staff who are temporarily working from home should follow the workstation (DSE) guidance below.
- DSE User Check List (if unable to access online module) [DOC 291KB]
- Guidance for Line Managers in response to a DSE assessment [DOC 25KB]
- Adjusting an office chair [PPT 244KB]
Please refresh your browser or clear your cache before downloading a document to ensure you have the most up-to-date version. https://www.its.qmul.ac.uk/support/self-help/software/howto/browsers-cache/
DSE typically includes your desk, computer/laptop/other similar devices and its accessories (chairs).
It is Queen Mary policy that all staff using DSE should complete the online workstation assessment module, which can be found here. Postgraduate research students not on QMUL payroll, Visitors and Contractors can utilise Appendix 1 of the Display Screen Equipment (DSE) Policy, Arrangements and Guidance [DOC 1,881KB] to complete an assessment.
The online Display Screen Equipment (DSE) tutorial for all Staff and is designed to give DSE users the necessary information to carry out an ergonomic self-assessment of their workstation. Completion of this module is a requirement to obtain an Eye Care (Specsavers) voucher.
Help with your DSE and setting up or adjusting your workstation
For help with setting up or adjusting your DSE and workstation further information read Getting the most out of your display screen equipment and chair [PDF 491KB]
For further tips:
Difficulty Accessing the Workstation Assessment Module
If you are having difficulty in accessing the workstation assessment module, please follow the MySafety Workstation Assessment Guidance [PDF 389KB] or How to log in MySafety and request a DSE assessment [PPT 1,615KB]
Recommended / Additional Equipment
Display Screen Equipment must meet regulatory requirments and be both approriate to the office and the person using the equipment. Before equipment is purchased / used please check out our guidance on Obtaining Correct Office Equipment [PDF 830KB]. Once your assessor has contacted you and made any relevant recommendations, liaise with your Line Manager or Local Safety Coordinator (details can be requested from firstname.lastname@example.org if you are unsure) about obtaining the additional DSE.
How to Assemble Display Screen Equipment
Should the additional DSE obtained require assembling e.g. unassembled chair, please consider the following options:
- Upon purchase, ask the supplier if they offer an assembly service at the point of delivery
- Contact the Estates Helpdesk (Maintenance) to request assistance in assembling equipment
All QMUL Staff and PHD students on payroll are entitled under the policy to DSE eye care voucher which gives them a free eye and eye sight test and money off single vision (middle distance / computer use) lenses. (Bifocal/Varifocals are not covered under the policy).
To obtain an eye care voucher, please email email@example.com with
- Your full name
- Your School / Institute / Directorate
- Your QMUL payroll number
- A copy of your DSE assessment / completion record
The vouchers will be emailed directly to you from Specsavers.
QMUL Staff who need to drive as part of their role can claim Drivers vouchers which entitles them to prescription glasses for driving.
To apply for a voucher email your payroll number (6 digits) to the Health and Safety Directorate Helpdesk noting the part of your job description that covers driving. The vouchers will be emailed directly to you from Specsavers.
- Employee Eye Care Scheme [PDF 298KB]
- Display Screen Equipment (DSE) Policy, Arrangements and Guidance [DOC 1,881KB]
Other Information Sources
Health and Safety Executive resources are available on http://www.hse.gov.uk/msd/dse/
Key Health & Safety Contacts
For Advice and Assistance at QMUL, contact the H&S Advisor for your Faculty / PS or the subject lead at http://www.hsd.qmul.ac.uk/contact-us/
All H&S staff can be contacted via the help desk at firstname.lastname@example.org